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Manager, Procurement

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    Posted: 06/09/14
    Job Type: Full Time
    Location: Ottawa

    Reporting to the Director, Procurement, the Manager, Procurement is accountable for a variety of purchasing, logistics, customs, and planning functions. The Manager, Procurement’s responsibility is to establish, coordinate, and manage long-term purchase contracts for goods and services. The Manager, Procurement performs tenders, quotation analysis, negotiates prices and terms, performs analysis of material requirements planning (MRP), monitors and tracks suppliers’ performance and resolves supplier problems with uncompromising integrity and commitment to upholding corporate values.  The Manager, Procurement must manage and maintain all relevant records and interface with quality, engineering, and marketing to ensure that all products and services received from suppliers conform to our specifications and quality control requirements. In addition, the Manager, Procurement will liaise and chair regular meetings with key stakeholders from various Mint divisions to review procurement strategies and continuous improvement initiatives as well as provide support and guidance to the Senior Buyers and receive guidance from senior management.  The incumbent is responsible for leading a team of approximately 3-4 people.

    Essential Duties and Responsibilities:

    • Responsible for the management and planning of select vendors and product commodities.
    • Performs effective negotiation, award, renewal and cancellation of standard/complex contracts with a wide variety of service organizations and suppliers.
    • Drafts contractual clauses and performs analysis of requirements to determine the most efficient, cost-effective and timely means of responding to user specifications. 
    • Researches sources of supply for new goods and services required. 
    • Administers the competitive bid process in a fair and equitable manner in order to obtain the best possible arrangement for the RCM’s strategic purposes; develops strategic supply partnerships.
    • Assesses supplier quotations based on product and/or service quality, comparability of like products or services, cost factors, varying warranties, specification requirements, vendor reliability and the ability to deliver as scheduled.
    • Maintains close links with our quality and engineering department specialists for support to ensure only quality approved components are procured.
    • Develop good business relations with supplier network and ensure good communications are maintained at all times.
    • Helps the RCM to maximize profit, reduce costs, reduce inventories, and raise service level performance by implementing supply chain best practices. Acts as a main resource for the Director, Procurement in developing and maintaining procedures and work instructions related to purchasing key processes.
    • Facilitates cross-functional teams through problem solving strategies to produce improved processes, reduce cycle time, reduce cost and increase customer satisfaction.  Coordinate all activities between the marketing, engineering group and suppliers to ensure smooth transition from design into production.
    • Manages logistics and arranges for Canadian custom’s documentation for goods entering or leaving Canada. 
    • Ensures that goods purchased from a source outside Canada are entered into Canada under the correct customs tariff.
    • Identifies opportunities for Continuous Improvement.
    • Actively participates as a member of the RCM’s Corporate Social Responsibility (CSR) committee to represent Procurement and provide progress updates of the procurement CSR initiatives.  Implements CSR strategies.
    • Leads the development and implementation of the supplier evaluation grading system and reporting and provides performance-monitoring reports as required.
    • Reviews, recommends and helps maintain the Corporate Procurement Policy.
    • Devises plans for the effective salvage or disposal of obsolete items by recycling, selling or otherwise disposing of materials in consideration of environmental factors.



    • Supply Chain Management Professional Designation Program, or;
    • Bachelors degree in Business Administration or related program.
    • Minimum of 7 years of experience in a Purchasing position.
    • Previous experience managing a team of employees.
    • Knowledge of supply chain management and public tendering processes/contracts.
    • Knowledge of corporate and social responsibility in the supply chain.
    • Knowledge of international trade agreements relating to procurement obligations.
    • Knowledge of Microsoft suite and computer based purchasing and ERP systems.
    • Knowledge of freight forwarders and customs authorities policies.
    • Ability to recommend and implement agreed cost reductions, supplier rationalization and/or optimization.
    • Ability to develop and implement “lean strategies” to improve supply chain management.
    • Excellent project management skills.
    • Ability to meet deadlines in a timely manner and the ability to work under pressure.
    • Ability to successfully manage multiple tasks and prioritize workload for yourself and a team while paying attention to detail.
    • Ability to maintain confidentiality of all supplier and company information.
    • Ability to interrelate in a courteous and understanding manner with all clients including the RCM’s divisions and outside suppliers.
    • Ability to assist with plans, organization and coordination of all activities, projects and groups.
    • Ability to demonstrate prudence and probity while ensuring efficiency, effectiveness, openness, fairness and transparency of the process.
    • Bilingualism (English & French) is required.


    If you qualify for the mandatory requirements, and if the above describes your abilities and interests, please forward your resumé and cover letter in confidence to:
    Royal Canadian Mint, Human Resources,
    320 Sussex Drive, Ottawa, Ontario, K1A 0G8
    Fax : (613) 998-0272
    e-mail :

    While we appreciate all applications, only those selected for interview will be contacted.

    The Royal Canadian Mint promotes equity in employment: As an equal opportunity employer, we welcome applications from women, aboriginal peoples, persons with disabilities and members of visible minorities.

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