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Senior IT Category Specialist

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    Posted: 06/07/17
    Job Type: Full Time
    Location: Ottawa

    SUMMARY OF DUTIES:
    Under supervision and within the policies and procedures of the Royal Canadian Mint (RCM), the Senior IT Category Specialist is a role that applies a systematic and disciplined approach to assisting with the development and implementation of the IT sourcing strategy and procurement process for the IT category. This role partners with internal stakeholders to bring the project to close. Expertise is required in IT services and IT service providers to ensure the organization achieves its strategic objectives and the IT roadmap.

    ESSENTIAL REQUIREMENTS:
    Language Requirements: English essential. Bilingualism is an asset.

    QUALIFICATIONS:

    Education and Experience

    • University degree or equivalent post-secondary education in business administration, materials/operations management or other specialty program relevant to the position.
    • Completion of, or enrolment in, the Supply Chain Management Association's SCMP professional designation program, or as a minimum, completion of the Certificate of Supply Management Program (or equivalent) would be beneficial.
    • 5 to 7 years of IT Procurement experience, including formal tendering (public preferred) and contracting experience involving complex agreements.
    • Experience in providing advice and recommendations to IT Stakeholders on all aspects hardware, software and application procurement, contracting and supplier management issues preferably in a government setting.
    • Demonstrated experience in providing procurement input within IT project teams.
    • Experience in understanding international trade agreements, relating to procurement obligations an asset but not a necessity.

    Abilities and Skills:

    • Conduct base-lining activities along with opportunity and risk assessments across the IT spend subcategories where applicable to support the IT category management approach.
    • Work collaboratively with the IT leadership, provide input in the development and implementation of the IT category management strategy using stakeholder, customer, and market driven insights. Prepare a first brush IT category roadmap for review with RFP stakeholders (i.e. timing and procurement strategy).
    • Provide recommendations to Management on IT procurement strategies and execute the procurement process (ie. RFP, ITT, RFQ, etc.) accordingly. Ensure the efficiency, effectiveness, openness, fairness, and transparency of the procurement processes are maintained while attaining the best value for the organization.
    • Work in partnership with Legal Services and other functional groups to ensure inputs are reflected accordingly throughout the procurement and contracting process. Develops negotiation strategies for approval by Management and executes negotiations during or outside the procurement process with complex agreements including negotiating a Best and Final Offers (BAFO) in conjunction with Stakeholders and Legal.
    • Facilitate various supplier assessments, such as financial, risk and vendor capabilities, negotiates financial instruments (payment bonds, letters of credit, etc.) with vendors, ensures RCM's risk is managed/mitigated through the contracting process with various terms and conditions; coordinates the aforementioned with internal Stakeholders (Customer, Finance, Legal and Risk).
    • Ensure all procurement documents and reports are accurately and properly maintained and recorded electronically (including in ERP system) for auditing purposes or Access to Information requests.
    • Identify and resolve supplier performance issues performance improvement measures to ensure stakeholder satisfaction. Participate in business reviews with internal Stakeholders and vendors.
    • Identify and execute continuous improvement initiatives as required by the business area.
    • Provide guidance and mentoring to the Procurement Specialists on procurement matters and activities.
    • Excellent communication skills, both written and verbal.
    • Excellent business writing skills, including strong knowledge of contract language writing.
    • Excellent negotiation skills, balancing risk mitigation and a win-win collaborative approach with Vendors.
    • Strong analytical and research capabilities.

    Knowledge

    • Strong category, supply chain and procurement knowledge, especially relating to IT contracting.
    • Demonstrated success helping Stakeholders develop statements of work, scoping documents in support of their business requirements.
    • Strong working knowledge of legislative requirements and trade agreements relating to the Procurement field.
    • Demonstrated success in making recommendations and level appropriate decisions.
    • Strong experience with MS office suite.
    • Strong knowledge of ERP systems and project management software (considered an asset).

            
    This opening is to fill a need to work on a continuous operation and/or on shift work.

     

    If you qualify for the mandatory requirements, and if the above describes your abilities and interests, please forward your resumé and cover letter in confidence to:
    Royal Canadian Mint, Human Resources,
    320 Sussex Drive, Ottawa, Ontario, K1A 0G8
    Fax : (613) 998-0272
    e-mail : careers@mint.ca

    While we appreciate all applications, only those selected for interview will be contacted.

    The Royal Canadian Mint promotes equity in employment: As an equal opportunity employer, we welcome applications from women, aboriginal peoples, persons with disabilities and members of visible minorities.

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