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Generalist, Access to Information and Privacy

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    Posted: 01/12/21
    Job Type: Full Time
    Location: OTTAWA



    The Royal Canadian Mint is hiring a Generalist, Access to Information and Privacy (ATIP) who can thrive in a dynamic and inclusive environment. The Mint is looking for someone who takes initiative, is collaborative and results oriented. You will work directly with the Regulatory Affairs team and stakeholders to provide advice and guidance to Mint Employees in responding to ATIP requests and ensuring compliance with ATIP Acts.  This position is primarily responsible for the processing of Access to Information Act requests and Privacy Act requests and reports to the Director, Regulatory Affairs (Compliance).

     

    Essential Duties and Responsibilities:

    • Provides advice and guidance to Mint employees in responding to access to information and privacy requests and ensuring compliance with the Access to Information and Privacy (ATIP) Acts; manages ATIP files through all stages of processing of requests which entails analysing the requests, directing the requests to the appropriate person for research, reviewing the records, communicating recommendations on disclosure/non-disclosure to management; severing records as appropriate in preparation for release; drafting response for applicants and third parties for approval of supervisor/ATIP Coordinator; preparing submission for the InfoSource publication.
    • Acts as the principal point of contact for the public seeking information on records holdings of the Mint; oversees the preparation of the annual reports for submission to Parliament (Access to Information and Privacy Annual Reports for the Mint and for RCMH-MRCF Inc.); and ensures RCM compliance with the ATIP Acts and Treasury Board directives and guidelines.
    • Coordinates and prepares Mint responses to Parliamentary or other judicial Inquiries in a timely fashion.
    • Develop and deliver internal training sessions on the Access to Information Act and the Privacy Act as well as developing and maintaining a manual and other tools intended for Mint employees on the ATIP legislation.
    • Update, on a monthly basis, the summaries of completed access to information requests on the Open Government.
    • Update, as required, access to information and privacy section on the Mint's website.
    • Responsible for updating the monthly progress reports and reporting on KPIs as needed.
    • Supports the Director in other activities related to the Division.

     

    Requirements:

    • University degree in a related field and/or a minimum of three years' prior experience working in an Access to Information and Privacy environment and processing access requests.
    • Has a good working knowledge of the Access to Information Act and the Privacy Act, policies, directives and regulations; general application of exemptions relates to the Acts; and familiarity with the complaint process.
    • Has experience with Open Government and pro-active disclosure requirements.
    • Has good knowledge of available tools, information sources needed to carry out work in area.
    • Has a general understanding of the roles of central agencies and key organizations in the processing of ATIP requests and Parliamentary Inquiries (Treasury Board Secretariat, Department of Finance, Privy Council Office).
    • Has strong organizational, administrative and interpersonal skills.
    • Detail oriented and has strong analytical and research skills.
    • Good writing skills, preferably in both official languages.
    • Able to work independently as well as in a team environment.
    • Must be able to handle sensitive and/or confidential issues, is tactful and very discrete, demonstrates initiative and follow-through.
    • Must be able to problem solve and handle multiple projects simultaneously and manage changing priorities effectively.
    • Has in-depth knowledge of various computer programs (Adobe Pro, Word, Excel, etc.) Has an understanding of the Mint's mandate including its role, objectives and activities and understanding of the responsibilities of an ATIP Office.

     

    The health and safety of our employees is a top priority. The Mint has developed significant and rigorous safety protocols to address the COVID-19 pandemic.

    At the Mint you will collaborate with a diverse group of people and be a part of an iconic Canadian organization. We pay competitive salary and offer a range of benefits that support employees and their families. The Mint supports its employees by focusing on their growth and development. Employees are required to complete a background check, facilitated by the Mint, prior to starting.

    The Mint is committed to building a team that represents a variety of backgrounds, perspectives, and skills. We value diversity and aim to provide an inclusive, barrier-free recruitment, selection and onboarding process to ensure that each candidate is treated respectfully.  Please feel free to self identify with one of the varieties of backgrounds (women, Indigenous peoples, persons with disabilities and members of visible minorities) in your application.

    If you need accommodation at any point in the application or interview process, please let us know; we are committed to being an inclusive employer. 

    Ready to mint your career? Please forward your resume to careers@mint.ca. We thank all candidates who apply, however, only those selected for further consideration will be contacted.

    We look forward to receiving your application.

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