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Pay and Benefits Specialist

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    Posted: 03/24/20
    Job Type: Full Time
    Location: Ottawa

    Reporting to the Director, Total Compensation & HRMIS, the Pay and Benefits Specialist is responsible for the bi-weekly processing and transmission of the Mint payroll and responding to employee inquiries.

    Essential Duties and Responsibilities:

    • Administer and process the pay and the benefits for a group of employees using the Mint’s integrated payroll system. 
    • Provide employee centric services in responding to pay and benefits enquiries.  The employee population includes a large group of unionized employees represented by three bargaining units.
    • Perform audits of payroll actions entered by a colleague and ensure integrity of employee data in the HRMIS.
    • Actively participate in the year-end process and in responding to auditors requests for information.
    • Thoroughly perform administrative duties relating to the documentation, record keeping and filing of employee information.
    • Process bi-weekly and monthly reports and detailed statements for the remittance of monies to all agencies, suppliers and Federal Departments. 
    • Participate in special payroll projects with a focus to improve payroll procedures, processes and client service.

    Requirements:

    • College diploma or certificate business administration or accounting or a combination of education and relevant work experience will be considered
    • Minimum of 5 years of experience processing payroll and administering benefits in a medium sized organization (more than 1,000 employees), and preferably in a unionized environment.
    • Experienced knowledge of Canadian payroll processing, payroll best practices, and payroll legislation, particularly under the Canada Labour Code legislation
    • Payroll Compliance Practitioner Certification from the Canadian Payroll Association, an asset
    • Solid knowledge and relevant experience working with a fully integrated HR/payroll/time and attendance system
    • Extremely detail-oriented with sound mathematical skills to perform manual pay calculations and retroactive payments
    • Ability to manipulate data from databases and consolidate data using spreadsheets (Microsoft Excel)
    • Ability to multi-task and effectively handle stressful situations, adjust to changing priorities and meet fixed deadlines
    • Oral & written communication skills to communicate clearly information to employees and to prepare employee communications and letters to third parties
    • Superior interpersonal skills to work effectively and collaboratively with all levels of the organization;
    • Client-service oriented;
    • Fluently bilingual – verbal skills in French and English is mandatory

    If you meet the qualifications, and if the above describes your abilities and interests, please forward your resume in confidence to careers@mint.ca.

    We thank all candidates who apply, however, only those selected for further consideration will be contacted. If selected for an interview or testing, please advise Human Resources if you require accommodation.

    The Royal Canadian Mint promotes equity in employment: As an equal opportunity employer, we welcome applications from women, Indigenous peoples, persons with disabilities and members of visible minorities.

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