Administrative Assistant, Human Resources

• Provide logistical and administrative support for Talent Management programs, including but not limited to: scheduling meetings, coordinating various event types, inviting participants, preparing scenario notes, and supporting technology and hospitality needs.
• Act as liaison between the various functions of HR and the offices of VP, HR and the CEO.
• Create and process purchase orders for the HR division using the Mint’s requisition system, assist with budget tracking and reconciliation for HR cost centers.
• Maintain accuracy and quality of documentation, presentations, and communications aligned with HR programming.
• Support internal program tracking tools, follow-up processes, and the development of streamlined templates and resources.

This opening is to be filled on a hybrid working arrangement, and the incumbent will be required to work from the Ottawa location on average 3 days a week which could change based on operational requirements.

This selection process may also qualify you for other positions with similar requirements and qualifications.

Language Requirements:

• An advanced level of bilingual proficiency in both official languages (English / French) is required at the time of hire. If a bilingual candidate is not identified, other candidate language profiles may be considered in accordance with the Mint’s Staffing Policy. 

Education:

• College diploma or certificate in related field (e.g., Business Administration, Human Resources, Communications), or an equivalent combination of education and experience.

Experience:

• Minimum of 3 years of related business experience in administrative support, event planning, or coordination roles – preferably within an HR or corporate environment.

Knowledge, Skills and Abilities:

• Strong knowledge of administrative systems, business processes, and software such as Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) Microsoft Teams, Microsoft Co-Pilot, and information management tools (e.g. SharePoint).
• Experience using requisition and procurement systems, with attention to details for cost tracking.
• Excellent written and verbal communication skills in both English and French, including proofreading and formatting documents for clarity and consistency.
• Demonstrated ability to manage multiple priorities with discretion, adaptability, and sound judgement.
• Proactive and resourceful approach to problem-solving and relationship building across teams.
• Professionalism, tact and diplomacy when dealing with confidential or sensitive information.