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Coordinator, Corporate Secretariat (1-year term)

  • Corporate Secretariat
  • Ottawa
  • 1-year term

To apply, please forward your resume and cover letter by Mar 03, 2023

The Royal Canadian Mint is hiring a Coordinator (1-year term), Corporate Secretariat who can thrive in a dynamic and inclusive environment.

This position reports to the Director, Corporate Governance & Linguistics Services and supports compliance with statutory and regulatory requirements while leading the document preparation process and communications related to the Mint’s Board of Directors.

Your Responsibilities:

  • Leads the ATIP, Parliamentary Inquiries, Themis reporting Board responses while maintaining the appropriate electronic and/or paper-based departmental and Board and Committee meeting files; diligently files records and ensure yearly storage of divisional records.
  • Manages the document preparation process for all Board, committee and special meetings by aligning internal stakeholders using a defined methodology and schedule.
  • Manages all Board communications by addressing inquiries and responding to official communications between Government entities, Board of Directors and Leadership.
  • Supports the Board’s Governance and Nominating Committee by addressing specific governance and compliance matters as defined in its annual plan.
  • Assists the Director, Corporate Governance & Linguistics Services with concrete actions to ensure the fulfillment of Board and Leadership expectations.
  • Provides direct support to the members of the Board of Directors as well as the Corporate & Legal Affairs leadership team.


  • College diploma or certificate in related area or a combination of education and relevant work experience will be considered
  • Minimum of 5 years of related business and administration experience
  • Advanced skills in Microsoft Office Suite (Word, Excel and PowerPoint, Adobe)
  • Strong knowledge of virtual Collaboration Tools such as Zoom, Skype and others
  • Sound judgement, discretion, experience working with executives and Board members
  • Superior written and oral communication skills
  • Strong organisational and time management skills
  • Bilingual (English and French) mandatory