Coordinator, Foreign Circulation
- Foreign Circulation
- Ottawa
- Permanent
To apply, please forward your resume and cover letter by Oct 09, 2026
The Mint is hiring a Coordinator, Foreign Circulation who can thrive in a dynamic and inclusive environment.
Reporting to the Senior Sales Manager, Foreign Circulation, the Coordinator, Foreign Circulation is responsible for a wide range of administrative and general support duties of a highly confidential nature, relating to commercial activities in global markets. Many of the sales support tasks relate to government procurement activities. Administrative tasks are varied but have a strong focus on supporting / organizing international travel and expense administration of the Senior Sales Manager. The candidate must be able to respond appropriately as priorities change quickly and meet timelines according to requirements. They act as the administrative contact with members of the extended Mint team, in Canada and abroad.
Your Responsibilities:
- Coordinates and actions-out tender requirements to various stakeholders (Quoting, Project Management, Treasury, Legal, Translation, etc.) and monitors progress and respecting deadlines
- Prepares tender bidding documents for legal to review/approve, followed by obtaining document authentication from Foreign Affairs and document legalization from various Embassies and preparing the final tender (Bidding) package for review before submission to contracting authorities.
- Provides professional and executive customer service to global clients, including various central banks, mints, and sales agents. This includes hosting clients in both Ottawa and Winnipeg as well as coordinating their visits.
- Responsible for doing due-diligence and risk assessments to ensure local agents are screened before being hired to represent the Mint, in accordance with Canadian Legislation and the Mint Anti-Money Laundering – Anti-Terrorist Financing (AML/ATF) Compliance Operational Procedures adopted from the AML/ATF RCM Compliancy Policy #15.
- Provides professional sales and administrative support to one or more Senior Sales Managers, Sales Managers and Managing Director of Sales.
This position offers a hybrid work arrangement, requiring on-site presence at our Ottawa location three to five days per week, depending on meeting requirements and other activities.
This selection process may also qualify you for other positions with similar requirements and qualifications.
Qualifications:
Language Requirements:
Proficiency in English and Spanish is essential.
Education & Designation:
- College degree in business, administration or related field.
Experience:
- Minimum of three years of related business / coordination / administrative experience
ADDITIONAL QUALIFICATIONS:
Skills and Abilities:
- Strong writing, proof-reading and editing skills to compose, edit and review documentation and correspondence
- Ability to read and consolidate technical documents
- Team player with strong interpersonal skills; uses tact and diplomacy with internal and external stakeholders
- Ability to work independently and proactively
- Successfully manage multiple tasks and prioritize workload
- Strong organizational abilities and attention to detail
- Maintain confidentiality of all customer and company information
- Proficient in the use of Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Ability to communicate (oral and written) in Spanish is an asset
Knowledge :
- Experience with administrative tasks: managing digital files, scheduling meetings, preparing correspondence, and others
- Travel booking and administration experience, an asset
- Knowledge of and experience working in various cultural environments would be an asset
Why the Mint?
At the Mint, you will collaborate with a diverse group of people and be a part of an iconic Canadian organization. Your safety and wellbeing are our top priority. We offer outstanding pay and total rewards for you and your family and you will be supported to continuously learn throughout your career.
The Mint is committed to building a team that represents a variety of backgrounds, perspectives, and skills. We value diversity and aim to provide an inclusive, barrier-free recruitment, selection and onboarding process to ensure that each candidate is treated respectfully. In accordance with the Employment Equity Act, you are invited to voluntarily self-identify with one or more of the four employment equity groups (women, Indigenous Peoples, persons with disabilities and members of visible minorities) by sending your application to the confidential email, ee@mint.ca that is accessed only by the Human Resources section.
If you need accommodation at any point in the application or interview process, please let us know. We are committed to being an inclusive employer. For a confidential inquiry, simply email us directly at EE@mint.ca to make arrangements.
What to Expect:
In order to be considered for an interview, please clearly demonstrate on your application how you meet the language, education and experience qualifications. The additional qualifications may be assessed through interviews, exams, reference checks, etc.
Selected candidates will be required to complete a background check facilitated by the Mint in order to obtain a security clearance.
Ready to mint your career? Please forward your resume to careers@mint.ca by October 9, 2026. We look forward to receiving your application!