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Administrative Assistant, Human Resources (2 Year Term)

  • Human Resources
  • Ottawa
  • 2 year term

To apply, please forward your resume and cover letter by Jun 16, 2023

The Royal Canadian Mint is hiring an Administrative Assistant, Human Resources who can thrive in a dynamic and inclusive environment.

Reporting to the Director, Total Compensation and People Analytics & Technology Services, the Administrative Assistant is responsible for providing support and coordinating an extensive range of administrative tasks. The incumbent must be very organized and must maintain a high degree of confidentiality, be discreet, and capable of working independently.

Essential Duties and Responsibilities

  • Performs administrative duties to ensure that all support activities necessary for the Human Resources section are carried out in an efficient and timely manner.
  • Maintains working schedules, co-ordinates arrangements for meetings and resolves conflicting priorities for the HR leaders.
  • Prepares correspondence, presentations, reports, and manages records and other documentation.
  • Provides support with coordinating the logistics of various projects and programs such as Rewards & Recognition, Take Your Kids to Work Day, Long Services Awards, etc.
  • Creates and processes purchase orders for the HR section using the Mint’s requisition system, pays invoices and reconciles the cost center budgets on a regular basis
  • Co-ordinates travel reservations, verifies travel claims for accuracy and coordinates expense claim management for the HR leaders.
  • Maintains and handles the safekeeping, retention and archiving of HR records.
  • Provides back up-support for the Executive Assistant of the Office of the VP, HR.


  • College diploma or certificate in office administration or a related field. A combination of education and relevant work experience will be considered.
  • 3-5 years of relevant experience.
  • Experience in applying appropriate techniques and practices in planning, priority setting, and organizational assessment, required to manage shifting and unforeseen priorities.
  • Must have in-depth knowledge of various software programs (Microsoft Office: Word, Excel and PowerPoint).
  • Ability to thrive in a fast-paced, confidential and sensitive environment and work effectively under pressure to meet set deadlines.
  • Excellent administrative abilities, strong organizational skills and detail-oriented.
  • Effective communication, interpersonal and presentation skills.
  • Collaborative, open minded and creative in a team-oriented setting.
  • Adaptable, reliable and takes initiative.
  • Positive attitude, supports team efforts and works cooperatively with others.
  • Fluently bilingual (English & French) is mandatory.