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Executive Assistant, Office of the CCO

  • Office of the CCO
  • Ottawa
  • 6-month term
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To apply, please forward your resume and cover letter by Sep 22, 2023

The Royal Canadian Mint is hiring an Executive Assistant, Office of the CCO who can thrive in a dynamic and inclusive environment.

Reporting to the Chief Commercial Officer (CCO), the Executive Assistant is responsible for delivering all administrative tasks related to the Vice-President’s responsibilities, objectives and priorities. The ideal candidate will have experience managing an extensive range of executive and administrative tasks of a sensitive and confidential nature and will be capable of working independently, with little supervision. The candidate is organized and capable of handling and resolving the administrative difficulties inherent in supporting a diversified team and fast-paced environment.

Your Responsibilities:

  • Manage the CCO’s agenda to maximize efficient use of time to ensure that accountability and objectives are met. Monitors the correspondence and communication through the Office including obtaining and distributing all relevant documentation.
  • Maintain, schedule, preparation and development of material and any requirements for the President, CCO and the Board of Directors and its activities.
  • Manages the planning, preparation and logistics for meetings chaired by the CCO, acts as focal point of communications to facilitate the exchange of information, develops and adjusts schedules, resolves conflicts, prepares and distributes lists of participants, agendas and background information, participates in meetings when required, and conducts follow up on the implementation of decisions emanating from meetings and other action items.
  • Manages travel arrangements, dealing with internal and external customers, clients and Mint staff on matters relating to the office of the CCO.
  • Maintain divisional operating budget and submit expenditures for approval; reconcile the monthly financial report; create requests to purchase goods & services.
  • Track and enter leave records for all CCO direct reports.
  • Manage the electronic filing system of the CCO team.

Qualifications:

  • College diploma or certificate in related area or a combination of education and relevant work experience will be considered.
  • Minimum of 5 years of related business experience.
  • Techniques and practices in planning, priority setting, and organizational assessment skills are required to manage shifting and unforeseen priorities, as well as ensuring division commitments are met within expected timeframe, under heavy workload and multiple demands.
  • In depth knowledge of administrative and business processes essential to maintaining competitive advantage.
  • Knowledge of Access to Information and Privacy Act (ATI): to responds to and or provide advice on the preparation of responses to requests for information under the acts.
  • Writing, proof-reading and editing techniques to compose, redraft, edit and/or review documentation for content, tone, style, grammar and quality text, as well as, ability to assess the quality of the material.
  • Knowledge of a variety of automated systems and software such as MS Office.
  • Has a strong sense of initiative, strong negotiation skills and techniques with ability to work under pressure and with tight deadlines.
  • Very good interpersonal skills, excellent customer services skills. Ability to work with others effectively.
  • Well organized and excellent time and priority management skills.
  • Ability to learn, grow and continuously improve.
  • Ability to share information and be collaborative.
  • Bilingual (English and French) essential

At the Mint you will collaborate with a diverse group of people and be a part of an iconic Canadian organization. The health and safety of our employees is a top priority. We pay competitive salary and offer a range of benefits that support employees and their families. The Mint supports its employees by focusing on their growth and development.

The Mint is committed to building a team that represents a variety of backgrounds, perspectives, and skills. We value diversity and aim to provide an inclusive, barrier-free recruitment, selection and onboarding process to ensure that each candidate is treated respectfully.  You are welcome to self identify with one of the four employment equity groups (women, Indigenous peoples, persons with disabilities and members of visible minorities) in your application.

Selected candidates will be required to complete a background check facilitated by the Mint, in order to obtain Secret Clearance status.  

If you need accommodation at any point in the application or interview process, please let us know; we are committed to being an inclusive employer. 

Ready to mint your career?

Please forward your resume to careers@mint.ca by September 22, 2023. We thank all candidates who apply, however, only those selected for further consideration will be contacted.

We look forward to receiving your application.