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Pay and Benefits Specialist

  • Human Resources
  • Ottawa
  • Permanent
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To apply, please forward your resume and cover letter by Jul 31, 2023

The Royal Canadian Mint is hiring a Pay and Benefits Specialist who can thrive in a dynamic and inclusive environment.

Reporting to the Manager, Payroll & HRMIS, the Pay and Benefits Specialist is responsible for the bi-weekly processing and transmission of the Mint payroll and responding to employee inquiries.

Your Responsibilities:

  • Provide support in the administration and processing of the pay and benefits for the Mint employees using the HRMIS as per available work instructions and counselling from the Senior Specialist.
  • Perform administrative duties relating to the documentation, record keeping and filing of employee data, including the preparation of employment confirmation letters.
  • Counsel employees on their pay and benefits for the more routine scenarios. Secure all necessary information related to payroll data which includes interacting with employees, HR advisors and supervisor/managers in order to obtain required information and file appropriately in HRIS.
  • Act as back-up as the second reviewer in the transmission of the payroll on a bi-weekly basis when required. Perform pay actions, and generate pay simulations to verify entries for accuracy under the guidance of a senior specialist as well as reviewing payroll actions entered by a colleague. Identify, assess and report anomalies and perform corrective actions.
  • Provide support with the year-end process as required.
  • Provide support, as required, in processing bi-weekly and monthly reports, letters and detailed statements for the remittance of monies to all agencies, suppliers and Federal Departments; reconciling and reviewing data and preparing financial summaries for payment; and requesting cheques through Finance section for payment of remittances.
  • Look for process improvement opportunities to guarantee employee data integrity, facilitate the communication and administration of employee benefits and the processing and transmission of the payroll.

Qualifications:

  • College diploma or certificate in related area or a combination of education and relevant work experience will be considered.
  • 1-2 years of full cycle Canadian payroll experience in a medium sized organization (approx. 1,000 employees), and preferably in a unionized environment.
  • Payroll Compliance Professional Certification from the National Payroll Institute, an asset.
  • Detail-oriented with good mathematical skills to perform manual pay calculations.
  • Intermediate level skills with Microsoft Office, Word and Excel—ability to manipulate data in spreadsheets.
  • Ability to multi-task and effectively adjust to changing priorities and meet fixed deadlines.
  • Oral & written communication skills to clearly communicate information to employees and to prepare employee communications and letters to third parties.
  • Superior interpersonal skills to work effectively and collaboratively with all levels of the organization.
  • Fluently bilingual – verbal and written skills in French and English are mandatory.

At the Mint you will collaborate with a diverse group of people and be a part of an iconic Canadian organization. The health and safety of our employees is a top priority. We pay competitive salary and offer a range of benefits that support employees and their families. The Mint supports its employees by focusing on their growth and development.

The Mint is committed to building a team that represents a variety of backgrounds, perspectives, and skills. We value diversity and aim to provide an inclusive, barrier-free recruitment, selection and onboarding process to ensure that each candidate is treated respectfully.  You are welcome to self identify with one of the four employment equity groups (women, Indigenous peoples, persons with disabilities and members of visible minorities) in your application.

If you need accommodation at any point in the application or interview process, please let us know; we are committed to being an inclusive employer. 

Ready to mint your career?

Please forward your resume to careers@mint.ca by July 31, 2023. We thank all candidates who apply, however, only those selected for further consideration will be contacted.

We look forward to receiving your application.