Administrative Assistant, Strategic Procurement
- Strategic Procurement
- Ottawa
- Permanent
To apply, please forward your resume and cover letter by Mar 11, 2026
The Mint is hiring an Administrative Assistant, Strategic Procurement who can thrive in a dynamic and inclusive environment.
Reporting to the Director of Strategic Procurement, the Administrative Assistant, Strategic Procurement, provides comprehensive administrative support to the Director of Strategic Procurement and other leaders within the Finance & Administration division, as well as to the Internal Audit team. This role ensures smooth departmental operations by coordinating requests, managing documentation, supporting onboarding, maintaining electronic filing systems, and organizing meetings and events in both on‑site and remote environments. The incumbent also supports reporting activities for Strategic Procurement, collaborating with staff to prepare updates, and developing templates and tools to support team compliance.
Essential Duties and Responsibilities
- Manage general administrative tasks, including calendar management, coordinating visitors/clients, organizing meetings, booking meeting rooms, responding to inquiries, booking courses/travel, and sorting mail
- Support the preparation and finalization of Strategic Procurement team presentations and documentation, in coordination with the translation department
- Handle and coordinate materials for leadership briefings, sole sources, contract signatures, and related activities (focuses on ensuring signatures and their coordination)
- Order supplies and equipment for department teams, ensuring best pricing options and monthly reconciliation of Pcard purchases.
- Provide travel support to the Director, including travel bookings, expense claims, and hospitality forms
- Manage records archival and disposition for the Strategic Procurement team, as needed.
- Act as backup to other Finance & Administration Administrative Assistants, when required
This position offers a hybrid work arrangement, requiring on-site presence at our Ottawa location three to five days per week, depending on meeting requirements and other activities.
This selection process may also qualify you for other positions with similar requirements and qualifications.
Requirements
Languages Requirements:
Proficiency in both official languages (English / French) is required at the time of hire. If no qualified candidate fully meets the required levels, other candidate language profiles may be considered in accordance with the Mint’s Staffing Policy. The linguistic profile for this position is:
- Reading Comprehension: B Intermediate
- Written Expression: B Intermediate
- Oral Proficiency: B Intermediate
Education & Designation:
- College diploma or certificate in related area or a combination of education and relevant work experience will be considered
Experience:
- Minimum of 3 years of administrative support experience in a corporate or professional services environment, including calendar management, meeting coordination, correspondence preparation, and travel arrangements
- Experience supporting leadership teams through the preparation of presentations, documentation, and briefing materials, ideally involving collaboration with translation or cross‑functional teams
Additional Qualifications:
- Ability to track and reconcile expenses
- Knowledge of Treasury Board travel guidelines
- Demonstrated proficiency working with enterprise systems such as vendor management or compliance platforms (e.g., DAX, Dow Jones, or comparable tools), with a proven ability to ensure accuracy and completeness of data.
- Ability to demonstrate organization of business processes and various reporting requests
- Proactive and resourceful approach to problem-solving and relationship building across teams
- Demonstrated ability to respond to numerous enquiries and manage multiple priorities with discretion, adaptability, and sound judgement
- Excellent written and verbal communication skills
- Maintain accuracy and quality of documentation, presentations, and communications
Why the Mint?
At the Mint, you will collaborate with a diverse group of people and be a part of an iconic Canadian organization. Your safety and wellbeing are our top priority. We offer outstanding pay and total rewards for you and your family and you will be supported to continuously learn throughout your career.
The Mint is committed to building a team that represents a variety of backgrounds, perspectives, and skills. We value diversity and aim to provide an inclusive, barrier-free recruitment, selection and onboarding process to ensure that each candidate is treated respectfully. In accordance with the Employment Equity Act, you are invited to voluntarily self-identify with one or more of the four employment equity groups (women, Indigenous Peoples, persons with disabilities and members of visible minorities) by sending your application to the confidential email, EE@mint.ca that is accessed only by the Human Resources section.
If you need accommodation at any point in the application or interview process, please let us know. We are committed to being an inclusive employer. For a confidential inquiry, simply email us directly at EE@mint.ca to make arrangements.
What to Expect:
In order to be considered for an interview, please clearly demonstrate on your application how you meet the language, education and experience qualifications. The additional qualifications may be assessed through interviews, exams, reference checks, etc.
Selected candidates will be required to complete a background check facilitated by the Mint in order to obtain a security clearance.
Ready to mint your career? Please forward your resume to careers@mint.ca by March 11 2026. We look forward to receiving your application!