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Administrative Assistant, Protective Services (2 year term)

  • Protective Services
  • Ottawa
  • 2 Year Term
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To apply, please forward your resume and cover letter by Mar 10, 2023

The Royal Canadian Mint (RCM) is hiring an Administrative Assistant who can thrive in a dynamic and inclusive environment.

Reporting to the Chief Security Officer, the Administrative Assistant works closely with Protective Services Management to help ensure that:

  • Project and routine operational reporting is delivered in an accurate and timely manner.
  • Assigned and recurring management actions obligations are met.
  • The budget and cost centres are appropriately managed.
  • Performance management tasks are tracked and reported.

Additionally, the Administrative Assistant will develop written and graphical communications products, take meeting minutes and manage events and meeting logistics, as required by the Chief Security Officer.

Essential Duties and Responsibilities

  • Oversees the process to monitor, track and review/analyze management’s progress on the Corporate Performance Objectives, OAG Annual Management recommendations and RCM Internal Audit recommendations in which ongoing monitoring is performed on a quarterly basis.
  • Provides operational and administrative support to management.
  • Responsible for developing leadership team work-plan/schedule and coordination of material for other meetings as necessary. Works with the CSO and appropriate directors on the coordination of Special Projects for which ongoing monitoring is required.
  • Assists with RCM Committee meetings, Board of Directors and its other committees in consultation with the CSO by preparing materials, providing follow up on outstanding items, and collecting/distributing materials accordingly.
  • Responsible for providing support for procurement activities and liaising with appropriate resources related to business case development, approvals and project financial management.
  • Ensures coordination of timely and accurate information for the business processes surrounding business cases, including ensuring teams complete intake forms, budget review and Delegation of Authority requirements, analysis, monitoring and reporting

Requirements

  • College diploma or certificate in related area or a combination of education and relevant work experience will be considered.
  • Minimum of 3 years of related business experience.
  • Experience in applying appropriate techniques and practices in planning, priority setting, and organizational assessment, required to manage shifting and unforeseen priorities.
  • Knowledge of a variety of automated systems and software such as electronic mail, word processing, presentation, database, spreadsheet, internet and information management programs to prepare the necessary documentation required (specifically Microsoft Office Suite: Outlook, Word, Excel and PowerPoint).
  • Ability to thrive in a fast-paced, confidential and sensitive environment and work effectively under pressure to meet set deadlines.
  • Applied writing, proofreading and editing skills.
  • Effective communication, interpersonal and presentation skills.
  • Collaborative, open-minded and creative in a team-oriented setting.
  • Adaptable, reliable and takes initiative.
  • Positive attitude, supports team efforts and works cooperatively with others.
  • Bilingualism (English & French) is an asset.

The health and safety of our employees is a top priority. The Mint has developed significant and rigorous safety protocols to address the COVID-19 pandemic.

At the Mint you will collaborate with a diverse group of people and be a part of an iconic Canadian organization. We pay competitive salary and offer a range of benefits that support employees and their families. The Mint supports its employees by focusing on their growth and development. Selected candidates will be required to complete a background check facilitated by the Mint, in order to obtain Secret Clearance status.

The Mint is committed to building a team that represents a variety of backgrounds, perspectives, and skills. We value diversity and aim to provide an inclusive, barrier-free recruitment, selection and onboarding process to ensure that each candidate is treated respectfully. You are welcome to self identify with one of the four employment equity groups (women, Indigenous peoples, persons with disabilities and members of visible minorities) in your application.

If you need accommodation at any point in the application or interview process, please let us know; we are committed to being an inclusive employer.

Ready to mint your career?

Please forward your resume to careers@mint.ca by March 10, 2023. We thank all candidates who apply, however, only those selected for further consideration will be contacted.

We look forward to receiving your application.