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Coordinator, Corporate Secretariat

  • Corporate Governance & Linguistics Services
  • Ottawa
  • 1-year term
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To apply, please forward your resume and cover letter by Mar 24, 2023

The Royal Canadian Mint is hiring a Coordinator (1-year term), Corporate Secretariat who can thrive in a dynamic and inclusive environment.

This position reports to the Director, Corporate Governance & Linguistics Services and supports compliance with statutory and regulatory requirements while leading the document preparation process and communications related to the Mint’s Board of Directors.

Essential Duties and Responsibilities

  • Manages the document preparation process for all Board, committee and special meetings by aligning internal stakeholders using a defined methodology and schedule.
  • Manages all Board communications by addressing inquiries and responding to official communications between Government entities, Board of Directors and Leadership.
  • Supports the Board’s Governance and Nominating Committee by addressing specific governance and compliance matters as defined in its annual plan.
  • Leads the ATIP, Parliamentary Inquiries, Themis reporting Board responses while maintaining the appropriate electronic and/or paper-based departmental and Board and Committee meeting files; diligently files records and ensure yearly storage of divisional records.
  • Assists the Director, Corporate Governance & Linguistics Services with concrete actions to ensure the fulfillment of Board and Leadership expectations.
  • Provides direct support to the members of the Board of Directors as well as the Corporate & Legal Affairs leadership team.

Requirements

  • College diploma or certificate in related area or a combination of education and relevant work experience will be considered
  • Minimum of 5 years of related business and administration experience
  • Advanced skills in Microsoft Office Suite (Word, Excel and PowerPoint, Adobe)
  • Strong knowledge of virtual Collaboration Tools such as Zoom, Skype and others
  • Sound judgement, discretion, experience working with executives and Board members
  • Superior written and oral communication skills
  • Strong organisational and time management skills
  • Bilingual (English and French) mandatory

The health and safety of our employees is a top priority. The Mint has developed significant and rigorous safety protocols to address the COVID-19 pandemic.

At the Mint you will collaborate with a diverse group of people and be a part of an iconic Canadian organization. We pay competitive salary and offer a range of benefits that support employees and their families. The Mint supports its employees by focusing on their growth and development. Selected candidates will be required to complete a background check facilitated by the Mint, in order to obtain Secret Clearance status.

The Mint is committed to building a team that represents a variety of backgrounds, perspectives, and skills. We value diversity and aim to provide an inclusive, barrier-free recruitment, selection and onboarding process to ensure that each candidate is treated respectfully. You are welcome to self identify with one of the four employment equity groups (women, Indigenous peoples, persons with disabilities and members of visible minorities) in your application.

If you need accommodation at any point in the application or interview process, please let us know; we are committed to being an inclusive employer.

Ready to mint your career?

Please forward your resume to careers@mint.ca by March 24, 2023. We thank all candidates who apply, however, only those selected for further consideration will be contacted.

We look forward to receiving your application.