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Coordinator, Event Planning & Logistics (3 Year Term)

  • Corporate Governance & Linguistic Services
  • Ottawa
  • 3 Year Term
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To apply, please forward your resume and cover letter by Jan 20, 2023

The Royal Canadian Mint is hiring a Coordinator, Event Planning & Logistics who can thrive in a dynamic and inclusive environment.

Reporting to the Director Corporate Governance & Linguistic Services, the Coordinator, Event Planning & Logistics is responsible for supporting compliance with statutory and regulatory requirements while leading all logistical and administrative matters related to the Mint’s Board of Directors.

Essential Duties and Responsibilities

  • Plans and executes Board of Directors related events and activities, virtually or physically in an environment that prone confidentiality & discretion.
  • Manages all financial matters related to Board activities, including vendors relationships, procurement, account payables and budget monitoring.
  • Manages all logistics for regular, special, preparatory or teleconference meetings of the Board and its Committees (catering services, simultaneous translation, audio-visual requirements, hotel reservations and conference room rentals, etc. as required) including developing plans for potential event venues and makes strategic recommendations to the Corporate Secretary and President & CEO.
  • Develops and maintains a Mint Board of Directors Administrative Procedures Manual while aspiring to continually improve efficiencies and automate processes.
  • Provides direct support to the members of the Board of Directors as well as the Corporate & Legal Affairs leadership team.

Requirements

  • College diploma or certificate in related area (event planning, communications, administration) or a combination of education and relevant work experience will be considered.
  • Minimum of 5 years of related business experience and administration experience.
  • Problem solving and creative solutioning.
  • Advanced skills in Microsoft Office Suite (Word, Excel and PowerPoint, Adobe).
  • Strong knowledge of virtual Collaboration Tools such as Zoom, Skype and others.
  • Superior written and oral communication skills.
  • Strong organizations and time management skills.
  • Bilingualism (English and French) mandatory.

The health and safety of our employees is a top priority. The Mint has developed significant and rigorous safety protocols to address the COVID-19 pandemic.

At the Mint you will collaborate with a diverse group of people and be a part of an iconic Canadian organization. We pay competitive salary and offer a range of benefits that support employees and their families. The Mint supports its employees by focusing on their growth and development. Selected candidates will be required to complete a background check facilitated by the Mint, in order to obtain Secret Clearance status.

The Mint is committed to building a team that represents a variety of backgrounds, perspectives, and skills. We value diversity and aim to provide an inclusive, barrier-free recruitment, selection and onboarding process to ensure that each candidate is treated respectfully. You are welcome to self identify with one of the four employment equity groups (women, Indigenous peoples, persons with disabilities and members of visible minorities) in your application.

If you need accommodation at any point in the application or interview process, please let us know; we are committed to being an inclusive employer.

Ready to mint your career? Please forward your resume to careers@mint.ca by January 20, 2023. We thank all candidates who apply, however, only those selected for further consideration will be contacted.

We look forward to receiving your application.