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Administrative Assistant, Human Resources (2 Year Term)

  • Human Resources
  • Ottawa
  • 2 year term
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To apply, please forward your resume and cover letter by Jun 16, 2023

The Royal Canadian Mint is hiring an Administrative Assistant, Human Resources who can thrive in a dynamic and inclusive environment.

Reporting to the Director, Total Compensation and People Analytics & Technology Services, the Administrative Assistant is responsible for providing support and coordinating an extensive range of administrative tasks. The incumbent must be very organized and must maintain a high degree of confidentiality, be discreet, and capable of working independently.

Essential Duties and Responsibilities

  • Performs administrative duties to ensure that all support activities necessary for the Human Resources section are carried out in an efficient and timely manner.
  • Maintains working schedules, co-ordinates arrangements for meetings and resolves conflicting priorities for the HR leaders.
  • Prepares correspondence, presentations, reports, and manages records and other documentation.
  • Provides support with coordinating the logistics of various projects and programs such as Rewards & Recognition, Take Your Kids to Work Day, Long Services Awards, etc.
  • Creates and processes purchase orders for the HR section using the Mint’s requisition system, pays invoices and reconciles the cost center budgets on a regular basis
  • Co-ordinates travel reservations, verifies travel claims for accuracy and coordinates expense claim management for the HR leaders.
  • Maintains and handles the safekeeping, retention and archiving of HR records.
  • Provides back up-support for the Executive Assistant of the Office of the VP, HR.

Requirements

  • College diploma or certificate in office administration or a related field. A combination of education and relevant work experience will be considered.
  • 3-5 years of relevant experience.
  • Experience in applying appropriate techniques and practices in planning, priority setting, and organizational assessment, required to manage shifting and unforeseen priorities.
  • Must have in-depth knowledge of various software programs (Microsoft Office: Word, Excel and PowerPoint).
  • Ability to thrive in a fast-paced, confidential and sensitive environment and work effectively under pressure to meet set deadlines.
  • Excellent administrative abilities, strong organizational skills and detail-oriented.
  • Effective communication, interpersonal and presentation skills.
  • Collaborative, open minded and creative in a team-oriented setting.
  • Adaptable, reliable and takes initiative.
  • Positive attitude, supports team efforts and works cooperatively with others.
  • Fluently bilingual (English & French) is mandatory.

The health and safety of our employees is a top priority. The Mint has developed significant and rigorous safety protocols to address the COVID-19 pandemic.

At the Mint you will collaborate with a diverse group of people and be a part of an iconic Canadian organization. We pay competitive salary and offer a range of benefits that support employees and their families. The Mint supports its employees by focusing on their growth and development. Selected candidates will be required to complete a background check facilitated by the Mint.

The Mint is committed to building a team that represents a variety of backgrounds, perspectives, and skills. We value diversity and aim to provide an inclusive, barrier-free recruitment, selection and onboarding process to ensure that each candidate is treated respectfully.  You are welcome to self identify with one of the four employment equity groups (women, Indigenous peoples, persons with disabilities and members of visible minorities) in your application.

If you need accommodation at any point in the application or interview process, please let us know; we are committed to being an inclusive employer. 

Ready to mint your career?

Please forward your resume to careers@mint.ca by June 16, 2023. We thank all candidates who apply, however, only those selected for further consideration will be contacted.

We look forward to receiving your application.