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Pay and Benefits Specialist

  • Human Resources
  • Ottawa
  • Permanent

To apply, please forward your resume and cover letter by Jul 31, 2023

The Royal Canadian Mint is hiring a Pay and Benefits Specialist who can thrive in a dynamic and inclusive environment.

Reporting to the Manager, Payroll & HRMIS, the Pay and Benefits Specialist is responsible for the bi-weekly processing and transmission of the Mint payroll and responding to employee inquiries.

Essential Duties and Responsibilities

  • Provide support in the administration and processing of the pay and benefits for the Mint employees using the HRMIS as per available work instructions and counselling from the Senior Specialist.
  • Perform administrative duties relating to the documentation, record keeping and filing of employee data, including the preparation of employment confirmation letters.
  • Counsel employees on their pay and benefits for the more routine scenarios. Secure all necessary information related to payroll data which includes interacting with employees, HR advisors and supervisor/managers in order to obtain required information and file appropriately in HRIS.
  • Act as back-up as the second reviewer in the transmission of the payroll on a bi-weekly basis when required. Perform pay actions, and generate pay simulations to verify entries for accuracy under the guidance of a senior specialist as well as reviewing payroll actions entered by a colleague. Identify, assess and report anomalies and perform corrective actions.
  • Provide support with the year-end process as required.
  • Provide support, as required, in processing bi-weekly and monthly reports, letters and detailed statements for the remittance of monies to all agencies, suppliers and Federal Departments; reconciling and reviewing data and preparing financial summaries for payment; and requesting cheques through Finance section for payment of remittances.
  • Look for process improvement opportunities to guarantee employee data integrity, facilitate the communication and administration of employee benefits and the processing and transmission of the payroll.


  • College diploma or certificate in related area or a combination of education and relevant work experience will be considered.
  • 1-2 years of full cycle Canadian payroll experience in a medium sized organization (approx. 1,000 employees), and preferably in a unionized environment.
  • Payroll Compliance Professional Certification from the National Payroll Institute, an asset.
  • Detail-oriented with good mathematical skills to perform manual pay calculations.
  • Intermediate level skills with Microsoft Office, Word and Excel—ability to manipulate data in spreadsheets.
  • Ability to multi-task and effectively adjust to changing priorities and meet fixed deadlines.
  • Oral & written communication skills to clearly communicate information to employees and to prepare employee communications and letters to third parties.
  • Superior interpersonal skills to work effectively and collaboratively with all levels of the organization.
  • Fluently bilingual – verbal and written skills in French and English are mandatory.