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Procurement Associate, Procurement Operations

  • Procurement
  • Ottawa
  • Permanent
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To apply, please forward your resume and cover letter by Aug 10, 2023

The Royal Canadian Mint (the Mint) is hiring a Procurement Associate who can thrive in a dynamic and inclusive environment.

Reporting to the Senior Manager, Contract Management & Procurement Operations, the Procurement Associate is responsible for anticipating, establishing, facilitating, and enhancing the procurement operations process for the Mint. The Procurement Associate effectively fulfills stakeholder operational procurement needs using sound judgment and a keen understanding of the parameters and risks, and ensures prompt, effective and accurate deliverables. In addition, initiating, managing and supporting improvement projects and processing transactions within the confines of Mint systems, policies, guides, directives and obligations.


Language requirements:
English essential; bilingualism is an asset.


Education and Experience:

  • Successful completion of post-secondary education preferably in business administration, supply chain or procurement or another specialty relevant to the position
  • Certification or enrolment in Supply Chain Management Association’s (SCMP) designation program, or other recognized professional procurement designation is a strong asset
  • Minimum of 3 - 5 years relevant business experience and at least 2 years procurement/contracting experience, public procurement experience is a strong asset
  • Experience working with Enterprise Resource Planning (ERP) systems, Microsoft Dynamics AX and/or D365 considered a strong asset
  • Experience working directly with vendors, and internal stakeholders to align their needs with vendor solutions

Skills and Abilities:

  • Superior customer service for internal clients and stakeholders
  • Initiate and provide support in the coordination of transformative initiatives and projects that improve services, processes, procedures, systems, tooling, financial controls, inventory catalogue, and cost savings, within the confines of Mint policies, directives and obligations
  • Be custodian and curator of the Mint’s inventory of requisitions, purchase orders (POs), purchase agreements (PAs), planned orders, vendor master and catalogue of inventoried items
  • While ensuring compliancy with Mint policies, directives and obligations, initiate and apply best practices in a strategic manner with regards to vendor management, category management, supply chain management, contract management and financial control management. Responsible for keeping abreast of industry trends in these areas, analyzing current Mint practices and making recommendations to management that will improve the Mint’s procure to pay processes
  • Process transactions such as purchase orders and planned orders. Facilitate transactions related to the Procure to Pay process, which includes but is not limited to requisitions and invoices
  • Initiate and support procurement strategies by providing analysis/recommendations to management/Business Partner Procurement teams
  • Ability to work and effectively prioritize tasks in a fast pace and time sensitive environment
  • Strong record keeping and organizational skills


  • Knowledge of new trends and developments in supply chain and procurement related fields
  • Knowledge of the Mint software packages (MS Office Suite, ERP System and Internet)
  • Knowledge of sourcing strategies to support business objectives, while providing the business with a competitive advantage in the areas of materials, supplies, and services
  • Knowledge of contract law and tendering processes
  • Knowledge of public tendering processes an asset